Executive Assistant

Job Purpose

The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/ executives, enabling them to focus and reach their strategic goals and objectives.
Functional Accountabilities

Acting as the point of contact among Panda executives, teams, and external partners/ clients with related matters for the executive.
Completes tasks assigned by the executive to the functional Directors and Heads and their teams; following up on actions and results and organizing and maintaining the executive files, documents, invoices, etc..
Maintaining the executive appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the executive.
Mange the visitors and or delegations for the executive (Visits, meetings, conferences.)
Ensure confidentiality at the workplace.
Take minutes during meetings.
Coordinate and monitor the Function Management team vacation and business trips tracker.
Tracking the executive tasks and his direct reports to ensure jobs and actions are conducted within the timeline.
Keeping up with the executive’s all work-related matters.
Follow up on project actions from teamwork (Daily)

Skills

Education:

An associate degree in BA, or other related field or equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.
Experience:

2 to 4 years of experience as an executive assistant or Personal Assistant to senior/ executive-level managers.
Skills & Competencies:

Extensive experience in a similar role
Time Management
Minutes taking skills
Working under pressure
Ability to multitask
Trustworthy and confidentiality
Problem-Solving
Proficient Microsoft Suite skills
Attention to detail
Strong written and verbal communication skills.