Office Coordinator for a Multinational Company

Needed Office Coordinator for a Multinational Company

Core Duties & Responsibilities:

1. Administrative Support:

   • Manage calendars, schedule meetings & appointments.

   • Handle incoming/outgoing mail, emails, and phone calls.

   • Prepare documents, reports, presentations, and correspondence.

   • Maintain filing systems (physical/digital) and ensure data accuracy.

2. Office Operations & Facilities:

   • Order and manage office supplies, equipment, and inventory.

   • Liaise with vendors, service providers, and building management.

   • Ensure office equipment (printers, phones, etc.) is functional.

   • Oversee office cleanliness, organization, and security protocols.

3. Communication Hub:

   • Serve as the first point of contact for visitors and staff.

   • Distribute internal communications and announcements.

   • Coordinate between departments and external stakeholders.

4. Meeting & Event Coordination:

   • Arrange meeting rooms, catering, and tech setups (Zoom, Teams).

   • Assist in planning company events, workshops, or trainings.

5. Travel & Expense Management:

   • Book travel arrangements (flights, hotels, transportation).

   • Process employee expense reports and reimbursements.

6. Technology & Tools:

   • Troubleshoot basic IT issues and liaise with IT support.

   • Manage office software subscriptions (e.g., Microsoft 365, Slack).

7. Policy & Compliance:

   • Ensure adherence to office policies and safety regulations.

   • Assist with onboarding new hires (desk setup, access cards).

Applicant Requirements & Qualifications:

Education & Experience:

• Education: Bachelor’s degree in business admin or related field preferred.

• Experience: 2+ years in office administration, coordination, or similar roles.

Technical Skills:

• Software Proficiency:

  • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

  • Familiarity with office tools (Google Workspace, calendaring apps, Zoom).

• Office Equipment: Ability to operate printers, scanners, phone systems.

Soft Skills:

• Communication: Excellent verbal/written skills; professional demeanor.

• Organization: Strong multitasking, prioritization, and time management.

• Problem-Solving: Resourcefulness in resolving day-to-day issues.

• Attention to Detail: Accuracy in data entry, scheduling, and documentation.

• Interpersonal Skills: Team player with ability to interact at all levels.

Additional Requirements:

• Confidentiality: Handle sensitive information with discretion.

• Adaptability: Comfortable in a fast-paced, changing environment.

• Initiative: Proactive in identifying improvements or unmet needs.